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Administrative Assistant II

Date: Jul 16, 2019

Location: Milwaukee, WI, 53202

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference. 

Administrative Assistant II is an intermediate administrative assistant role. The individual in this role completes many routine tasks (i.e., performed on a regular basis such as, daily, weekly, monthly, quarterly, etc.) required to support the principal and general business operations of the department. These tasks may include all or some of the following:

 

Sorting and Filing

  • Sort Mail
  • Develop, implement, and/or maintain filing systems
  • Manage client’s paperless efiling system and scan documents in conjunction with guidelines
  • Documentation Support
  • Create, draft, transcribe, or edit documents (memos, records, meeting minutes, supporting documents for meetings, agendas)
  • Assistance in reformatting presentations (in Power Point, paper handouts, and may submit special printing requests)
  • Manage client correspondence
  • Proofread documents for correct grammar, punctuation, spelling, readability, etc.
  • Review documents from Committee Meetings, manage and execute/post with supervisor approval or review
  • Data entry for cyclical or regularly-scheduled reports

 

Meeting and Schedule Support

  • Coordinate travel arrangements
  • Coordinate team lunches with outside locations or vendors
  • Ensure visitors are met and delivered to appropriate location
  • Manage meeting schedules and space coordination for meetings
  • Coordinate offsite meeting arrangements and/or meals for lunch or dinner meetings
  • Screen and manage client telephone calls. Determine urgency or need to interrupt client’s meeting to take a call.
  • Accept/decline meetings for principal, re-schedule meetings, coordinate with A/V and Facilities for larger meetings.
  • May assist others with completing expense reports or making purchases (i.e., supplies, conferences, etc.)

 

Bring Your Best! What this role needs: 

  • A minimum of two years of previous administrative experience demonstrating accurate keyboarding skills of 35 wpm required
  • Proficiency in Word, Excel and PowerPoint preferred
  • Demonstrated accuracy in grammar, spelling and proofreading
  • Demonstrated superior verbal and written communication skills
  • Ability to maintain strict confidentiality, demonstrate professionalism, and exercise tact and diplomacy in dealing with others
  • Proven ability to apply good judgment in making independent decisions and coordinating information
  • Demonstrated ability to handle multiple priorities and changing deadlines
  • Proven ability to work independently and with initiative in completing work assignments and meeting deadlines

Grow your career with a best-in-class company that puts our client’s interests at the center of all we do. Get started now! 

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

 

Req ID: 25483
Position Type: Regular Full Time
Education Experience: None
Employment Experience: 0-2 years
Licenses/Certifications:
FLSA Status: Non-Exempt
Posting Date: 06/17/2019